City News

1. Call to order by Mayor Pollard, Invocation and Pledge of Allegiance.
2. Roll Call.
3. Approve August 1, 2017, Council Meeting Minutes.
4. Approve July 2017 Financial Reports for the City of Carmi and Light & Water Departments.
5. Approve and authorize August 2017 vendor invoices for the City of Carmi and Light & Water Departments.
6. Keith Botsch, City CPA and Auditor for the City of Carmi will present the 2016 Annual Audit, Financial Report for the fiscal year ending 12-31-2016.
7. For council consideration, discussion and possible approval:
   1. Ordinance 1530:  An ordinance imposing penalties for failure to timely pay municipal charges for electricity, water, sewage, and waste collection.  (This ordinance rescinds and replaces Ordinance No. 1165 passed March 18, 1991, and Ordinance 1510 passed October 13, 2016).
8. Reports and/or updates from Mayor Pollard
9. Reports from Standing Committees.
10. Business or comments from visitors.
11. Closed Session to discuss personnel and property issues with no action to follow.
12. Adjournment

Jeff Pollard, Mayor

The Carmi City Council met Tuesday, August 1, 2017, at 5:30 p.m. in the Council Room of the Municipal Building, 225 East Main Street.

Prior to opening the council meeting, Mayor Pollard asked Alderman Winkleman to give the invocation followed by the Pledge of Allegiance.

Mayor Pollard presided with the following Aldermen present: Steve Winkleman, Mark W. Blake, Lance Yearby, Sheila Jo Headlee, Doug Hays, Mike Knight, Tracy Nelson, and Jack Lamont.

Minutes from the July 18, 2017, council meeting were presented.  Motion made by Alderman Lamont and seconded by Alderman Hays to approve the minutes as presented.  The motion carried on roll call by each Alderman present answering “yes.”

Mayor Pollard asked the council to approve the plat survey of Blockway Subdivision which is located behind the strip mall at Walmart.  The lots were subdivided to allow for easements.  Motion made by Alderman Headlee and seconded by Alderman Lamont.  The motion carried on roll call by each Alderman present answering “yes.”

Mayor Pollard asked the council to accept the highest sealed bid (there was only one) for the 2007 Ford Edge which was for $111.11 by Bryan Sullivan.  Alderman Hays made a motion to accept the bid from Bryan Sullivan.  Alderman Blake seconded the motion.  The motion carried on roll call by each Alderman present answering “yes.”

Mayor Pollard asked the council to accept the highest sealed bid (there was only one) for the 1999 Ford Taurus which was for $111.11 by Bryan Sullivan.  Alderman Hays made a motion to accept the bid from Bryan Sullivan.  Alderman Blake seconded the motion.  The motion carried on roll call by each Alderman present answering “yes.”

Mayor Pollard asked the council to consider adopting Resolution 08.01.17.A, a resolution relating to participation by an elected governing body in IMRF.  Alderman Winkleman made the motion to accept Resolution 08.01.17.A, a resolution relating to participation by an elected official in IMRF.  Alderman Headlee seconded the motion.  The motion carried on roll call by each Alderman present answering “yes.”

Mayor Pollard asked the council to consider adopting Resolution 08.01.17.B, a resolution relating to participation by an appointed governing body in IMRF. Alderman Winkleman made the motion to accept Resolution 08.01.17.B, a resolution relating to participation by an appointed official in IMRF.  Alderman Headlee seconded the motion.  The motion carried on roll call by each Alderman present answering “yes.”

 

Mayor Pollard asked the council to consider the TIF II Façade Improvement Grant Program Application and Agreement.  The agreement/application establishes guidelines for eligibility, frequency of participation in the program, and other criteria to be considered for the program.  Motion was made by Alderman Lamont and seconded by Alderman Hays to accept and adopt the TIF II Facade Improvement Grant Program Application and Agreement.  The motion carried on roll call by each Alderman present answering “yes.”

Mayor Pollard presented Ordinance No. 1529, Liquor Control ordinance repealing and replacing ordinance numbers 1444, 1433, 1246, 1218, 1084, 1061, and 1039 for approval.  Mayor Pollard went over Ordinance No. 1529 by section in detail, allowing for comments and questions by Alderman and visitors after each section.  Martin and Bayley representative Todd Jenney discussed their interest in obtaining a video gaming license for the Huck’s Store in Carmi if this ordinance passes. This addition could potentially generate average municipality revenues from $24,000 to $60,000 per year.  Motion was made by Alderman Lamont to adopt and approve Ordinance No. 1529, Liquor Control ordinance repealing and replacing ordinance numbers 1444, 1433, 1246, 1218, 1084, 1061, and 1039.  Motion was seconded by Alderman Hays.  The motion carried on roll call by the following Alderman voting “Yes”:  Alderman Blake, Alderman Nelson, Alderman Knight, Alderman Hays, Alderman Lamont, and Alderman Headlee.  Alderman Winkleman and Alderman Yearby voted “No”.

Reports and/or updates from Mayor Pollard

None.

Reports from Standing Committees

Alderman Winkleman reported the demolition of the building on Robinson Street looked nice.

Business or Comments from Visitors

Keith Davis reported the Elks façade improvements should be completed within a week.  He again wanted to thank the Council for the TIF grant.

Todd Jenney and Mark Bayley thanked the council for approval of the new liquor ordinance.

Closed Session to discuss personnel and property issues with no action to follow:

Motion made by Alderman Headlee and seconded by Alderman Winkleman to adjourn. Motion carried on roll call by each Alderman present answering “yes.”

At 6:25 p.m. the council adjourned.

Cynthia J. Attebury, City Clerk

Jeff Pollard, Mayor

1. Call to order by Mayor Pollard, Invocation and Pledge of Allegiance.
2. Roll Call.
3. For council consideration, discussion and possible approval:
   1. Plat survey of Blockway subdivision (behind strip mall at Walmart).
   2. Review and accept bids for 2007 Ford Edge
   3. Review and accept bids for 1999 Ford Taurus
   4. Ordinance No. 1529, Liquor Control ordinance repealing and replacing ordinance numbers 1444, 1433, 1246, 1218, 1084, 1061, and 1039
   5. Resolution 08.01.17.A; A resolution relating to participation by elected officials in the Illinois Municipal Retirement Fund
   6. Resolution 08.01.17.B; A resolution relating to participation by an appointed governing body in the Illinois Municipal retirement Fund.
   7. TIF II Façade Improvement Grant Program
4. Reports and/or updates from Mayor Pollard.
5. Reports from Standing Committees.
6. Business or comments from visitors.
7. Closed Session to discuss personnel and property issues with no action to follow.
8. Adjournment

Jeff Pollard, Mayor

The Carmi City Council met Tuesday, July 18, 2017, at 5:30 p.m. in the Council Room of the Municipal Building, 225 East Main Street.

Prior to opening the council meeting, Mayor Pollard asked Alderman Winkleman to give the invocation followed by the Pledge of Allegiance.

Mayor Pollard presided with the following Aldermen present: Steve Winkleman, Mark W. Blake, Lance Yearby, Sheila Jo Headlee, Doug Hays, and Mike Knight.  Absent: Tracy Nelson and Jack Lamont.

Minutes from the July 05, 2017, council meeting were presented. Motion made by Alderman Knight and seconded by Alderman Hays to approve the minutes as presented. The motion carried on roll call by each Alderman present answering “yes.”

Mayor Pollard asked the council to approve June 2017 Financial reports from City and Light and Water. Motion made by Alderman Headlee and seconded by Alderman Winkleman to approve May 2017 Financial Reports. The motion carried on roll call by each Alderman present answering “yes.”

Mayor Pollard then asked the council to approve and authorize July 2017 vendor invoices for City and Light and Water. Motion made by Alderman Winkleman and seconded by Alderman Yearby to approve Vendor Invoices as presented. The motion carried on roll call by each Alderman present answering “yes.”

Alderman Nelson arrived to meeting at 5:37 p.m.

Mayor Pollard asked the council to consider the renewal of the contract with Republic Services for trash pickup. Jennifer Keener from Republic Services was present and stated the current rate is $8.41. The new rates are as follows:

• 08/01/17 – 07/31/18 $10.00
• 08/01/18 – 07/31/19 $10.30
• 08/01/19 – 07/31/20 $10.61
• 08/01/20 – 07/31/21 $10.93
• 08/01/21 – 07/31/22 $11.26

Ms. Keener also stated the City had a credit of $59,093 after an internal audit revealed the City had been overcharged. A refund check will be issued to the City of Carmi. A motion was made by Alderman Headlee with a second by Alderman Knight to accept the renewal contract from Republic Services for trash pickup. The motion carried on roll call by each Alderman present answering “yes.”

Mayor Pollard asked the council to consider a quote from Jeff Guisewite, Inc. for $27,255.00 for demolition of 209 E. Robinson building. This will be paid from the TIF fund.

Alderman Winkleman asked what will happen to the property once the building is removed. Mayor Pollard stated the goal was to utilize this area for parking. Alderman Winkleman requested to have the concrete floor left intact if at all possible after demolition for parking. Alderman Yearby made a motion to accept the quote from Jeff Guisewite, Inc. for demolition of the building on 209 E. Robinson Street. Alderman Knight seconded the motion. The motion carried on roll call by each Alderman present answering “yes.” “

Mayor Pollard asked the council to consider Resolution 07.18.17, a resolution adopting the White County Multi-Hazard Mitigation Plan. This is a plan for emergency preparedness for White County. Motion was made by Alderman Hays and seconded by Alderman Winkleman to adopt the resolution. The motion carried on roll call by each Alderman present answering “yes.”

Mayor Pollard reported Keith Botsch, City CPA and Auditor for the City of Carmi was to have presented the Annual Audit/Financial Report for the fiscal year ending 12/31/2016, but he was delayed and was not going to be able to attend. Alderman Hays made a motion, seconded by Alderman Headlee, to table this presentation until the August 1, 2017, meeting. The motion carried on roll call by each Alderman present answering “yes.”

Reports and/or updates from Mayor Pollard

The Mayor would like to remind everyone this is fair week. Hope you enjoy all of the activities they have planned this week. Since this is fair week, the pool will have free swimming all week and close at 4:00 p.m.

Holly Healy, Chamber of Commerce Executive Director, and I are working on a couple of events for Halloween. We are working out the details for camping at Burrell Woods for October 20^th and 21^st. I will have more details at a later date. We are also planning a Trunk or Treat for October 31^st from 5:30 p.m. to 7:00 p.m. First Bank has allowed us permission to use their parking lot for this event.

Also, I would like to thank our city workers for their hard work on the Main Street project and the Parks Department for their hard work during a busy weekend in all our parks this past weekend.

Reports from Standing Committees

Alderman Headlee reported the Debt Recovery Program is up and running. They were not able to go back the seven (7) years as originally thought but were able to go back a little over one (1) year.

Alderman Winkleman inquired if the nets for the tennis courts had been ordered. Mayor Pollard stated they had not but would be ordered soon.

Business or Comments from Visitors

None.

Closed Session to discuss personnel and property issues with no action to follow:

None.

Motion made by Alderman Headlee and seconded by Alderman Winkleman to adjourn. Motion carried on roll call by each Alderman present answering “yes.”

At 5:52 p.m. the council adjourned.

 

Cynthia J. Attebury, City Clerk

Jeff Pollard, Mayor

BOIL ORDER FOR WEST END OF CARMI IS LIFTED 07/25/17

 

Due to a Water main break at Commerce St & Oak St. a BOIL ORDER has been issued for Carmi water customers West of College Blvd. and West of Fair Ground road all the way out to Colony West and Pontica Lake until further notice.

Because of this  disturbance in your water service, the following educational materials are available as a resource to you about the lead risk in drinking water:  http://www.cityofcarmi.org/leadriskinformation/

 

When service is returned a boil order will be in effect until further notice. The City  of Carmi apologizes for any inconvenience.

Possibility for cloudy water due to new pump station testing at 9th and Oak Streets.  It is still safe to consume and will settle out on it’s own if it does occur.  The City of Carmi apologizes for any inconvenience.

8. Call to order by Mayor Pollard, Invocation and Pledge of Allegiance.
9. Roll Call.
10. Approve July 5, 2017, Council Meeting Minutes.
11. Approve June 2017 Financial reports for the City of Carmi and Light & Water Department.
12. Approve and authorize July 2017 vendor invoices for the City of Carmi and Light & Water Departments.
13. Keith Botsch, City CPA and Auditor for the City of Carmi will present the 2016 Annual Audit/Financial Report for the fiscal year ending 12-31-2016.
14. For council consideration, discussion and possible approval:
    1. Renewal of contract with Republic Services for trash pickup services.
    2. Quote from Jeff Guisewite, Inc. for demolition of 209 E. Robinson building.
    3. Resolution 07.18.17; a resolution adopting the White County Multi-Hazard Mitigation Plan.
15. Reports and/or updates from Mayor Pollard.
16. Reports from Standing Committees.
17. Business or comments from visitors.
18. Closed Session to discuss personnel and property issues with no action to follow.
19. Adjournment

 

Jeff Pollard, Mayor

The Carmi City Council met Tuesday, July 5, 2017, at 5:30 p.m. in the Council Room of the Municipal Building, 225 East Main Street.

Prior to opening the council meeting, Mayor Pollard asked Alderman Winkleman to give the invocation followed by the Pledge of Allegiance.

Mayor Pollard presided with the following Aldermen present: Steve Winkleman, Mark W. Blake, Tracy Nelson, Lance Yearby, Sheila Jo Headlee, Doug Hays, and Mike Knight.  ABSENT: Jack Lamont.

Minutes from the June 20, 2017, council meeting were presented. Motion made by Alderman Blake and seconded by Alderman Hays to approve the minutes as presented. The motion carried on roll call by each Alderman present answering “yes.”

Mayor Pollard asked the council to consider Ordinance #1528: An ordinance approving TIF#2 redevelopment agreement #4 between the City of Carmi and the Carmi Elks Lodge. Keith Davis, representative from the Elks, was present and reported the front of the building would be pressure washed, removal of wood on the front and replace with possible stone/metal, possible awning, and new signage. All of the materials and labor will be done by local contractors and vendors. The estimated date for the project to be complete is August 13-14, 2017. Motion made by Alderman Headlee to approve Ordinance #1528: An ordinance approving TIF#2 redevelopment agreement #4 between the City of Carmi and Carmi Elks Lodge. Seconded by Alderman Blake. The motion carried on roll call by each Alderman present answering “yes.”

Reports and/or updates from Mayor Pollard

The Mayor thanked Holly Healy and the Chamber of Commerce for all of their hard work in putting the fireworks display together. Everyone that I have seen today has complimented on how good of a show we had.

I want to apologize for the inconvenience on Main Street for the next few weeks. Last year, with grant money from IMEA, we purchased some old-time street lights like the ones located in the park. It has taken us a year to get a permit from IDOT to install these on Main Street and they wanted some additional street lights put in as well. Over the next few weeks, we will be installing new wire, street lights, and concrete.   This project is being funded through the TIF program. The old lights will be removed and we are getting new LED lights like the ones located in front of the high school. The decorative old-time lights do not put out the IDOT required amount of lighting so we will have a new LED light, old-time light, new LED light etc. on both sides of street. It will go from the Carmi City Building all the way down to Church Street, on both sides of the street. We do not stock any of the old street lights so when one goes out, it will be replaced with a new LED street light.

 

We realize we have had an issue with the pump at Burrell’s Woods pond. We have a new one ordered that is for lake, pond, etc. instead of what we have been using.

Reports from Standing Committees

Alderman Hays: Reported the Police Radar trailer is out and is in use. So far, the response has been very positive. We already have several locations scheduled for it to go to next. Chief Carter will be reviewing the data for safety needs etc.

Alderman Blake: Reported the fireworks were the best he has ever seen and I have been helping the Fire Department for over 30 years.

Alderman Yearby: Encouraged everyone to contact their state representative and local representative regarding the proposed tax increase for Illinois. It will affect all of us either personal wise, business wise, etc.

Alderman Headlee: Residents have been receiving letters from toll booths stating they owe money and they have never visited the location. Please take those letters to the Police Department so they can be addressed.

Business or Comments from Visitors

None.

Motion made by Alderman Headlee and seconded by Alderman Blake to adjourn. Motion carried on roll call by each Alderman present answering “yes.”

At 5:42 p.m. the council adjourned.

Cynthia J. Attebury, City Clerk

Jeff Pollard, Mayor