City of Carmi, Illinois

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Agenda: City Council Meeting of July 17, 2018, at 5:30 p.m., 5:20 p.m. Public Hearing

Public hearing to zone 1338 Illinois Highway 1 as Business Zone II

  1. Call to order by Mayor Pollard, Invocation and Pledge of Allegiance.
  2. Roll Call.
  3. Approve July 17, 2018, Council Meeting Minutes
  4. For council consideration, discussion and possible approval:
    • Ordinance No. 1545; Amendment to zoning ordinance #778 for the City of Carmi shall be amended so as to classify the property described below at 1338 Illinois Highway 1 to Business Zone II classification.
    • State mandated closure of the City of Carmi’s Loan Program.
    • Façade Improvement Grant:  Carmi VFW
  5. Reports and/or updates from Mayor Pollard.
  6. Reports from Standing Committees.
  7. Business or comments from visitors.
  8. Closed Session to discuss property or personnel issues with no action to follow.
  9. Adjournment

Jeff Pollard, Mayor

Minutes: City Council Meeting of July 17, 2018

The Carmi City Council met Tuesday, July 17, 2018, at 5:30 p.m. in the Council Room of the Municipal Building, 225 East Main Street for the regularly scheduled meeting.  The meeting was called to order.

Mayor Pollard asked Alderman Winkleman to give the invocation followed by the Pledge of Allegiance.

Mayor Pollard presided with the following Aldermen present: Mark W. Blake, Sheila Jo Headlee, Doug Hays, Mike Knight, Tracy Nelson, Jeremy Courson, Lance Yearby and Steve Winkleman.

Minutes from the June 19, 2018, council meeting were presented.  Motion was made by Alderman Knight and seconded by Alderman Hays to approve the minutes as presented.  The motion carried on roll call by each Alderman present answering “yes.”

Mayor Pollard asked the council to approve the June 2018 Financial Reports for the City of Carmi and Light & Water Departments.  Motion was made by Alderman Headlee and seconded by Alderman Winkleman to approve the June 2018 Financial reports for the City of Carmi and Light & Water Departments. The motion carried on roll call by each Alderman present answering “yes.”

Mayor Pollard asked the council to approve and authorize July 2018 vendor invoices for the City of Carmi and Light & Water Departments.  Alderman Winkleman made a motion to approve the July 2018 vendor invoices for the City of Carmi and the Light & Water Departments.  Alderman Courson seconded the motion.  The motion carried on roll call by each Alderman present answering “yes.”

Keith Botsch, City CPA and Auditor, presented the 2017 Annual Financial Report and Independent Auditor’s Report.  He stated the statement of net position for the governmental activities cash and cash equivalent was $2,577,038.00 and the business-type activities were $86,726.00.  For the governmental funds balance sheet, the cash and cash equivalents was $1,481,465.00.  The other governmental funds were $1,095.573.00.  The statement of revenues, expenditures, and changes in fund balance for the governmental funds was $3,135,017.00; total expenditures were $3,773,592.00 leaving a deficit of $638,575.00.

Mr. Botsch reported the combining statement of revenues, expenditures, and changes in fund balances for the following accounts:

  • Library $228,756.00
  • TIF $239,400.00
  • TIF#2 $21,236.00
  • Economic Development $721,540.00
  • Motor Fuel Tax $458,142.00

The Enterprise Fund statement of revenues over expenses were as follows:

  • Light Department operating income $261,547.00
  • Water Department operating loss of $178,695.00
  • Sewer Department operating loss of $292,443.00

Alderman Nelson asked what the debt forgiven of $750,000.00 was.  Mr. Botsch stated this was from a loan that was forgiven for the Sewer Department.  Mr. Botsch concluded by stating the Water Department was in the red but the rest of the City looked okay.

For Council Consideration, Discussion, and Possible Approval

  1. Bids for demolition of the Carmi Theater were reviewed.  Mayor Pollard stated there were four (4) companies who attended the pre-bid meeting at the Carmi Theater on June 26, 2018.  The City received bids from two (2) companies; Jeff Guisewite, Inc. and Fred Cooley and Son. Excavating.  The bids were reviewed by council.  Alderman Headlee stated Jeff Guisewite, Inc. had done several jobs for the City of Carmi in the past and he does excellent work.  After discussion and review, a motion was made by Alderman Headlee to accept the bid of Jeff Guisewite, Inc. for $28,380.00.  This includes demolition of the theater, haul off debris to an approved landfill, remove wall down to top of other building, cap wall with clay tiles, haul, spread, and compact 1” clay dirt and top soil over foot print of building pad, seed and straw.    Alderman Blake seconded the motion.  The motion carried on roll call by each Alderman present answering “yes” except for Alderman Hays who answered “no.”
  2. Mayor Pollard stated he had been contacted by Martha Cox representing the Presbyterian Church requesting partial road closure of First Street on August 1, 2018.  Mayor Pollard stated the church is going to show a movie in the Lions Club parking lot and have refreshments across the street in the church.  She is requesting road closure from 5:00 p.m. to 10:00 p.m.   A motion was made by Alderman Courson to close a portion of First Street in front of the Presbyterian Church on August 1, 2018, from 5:00 p.m. to 10:00 p.m.  The motion was seconded by Alderman Hays.  The motion carried on roll call by each Alderman present answering “yes.”

Reports and/or updates from Mayor Pollard

Mayor Pollard reminded everyone that there is a state law that states everyone who holds a raffle MUSTobtain a raffle license.  A raffle license can only be issued to a non-profit organization.  They cannot be issued to an individual.  Violation of any part of the Raffle Act is a Class C misdemeanor.  Raffle licenses can be obtained through the City Clerk’s Office.

Mayor Pollard stated the White County Fair starts August 5, 2018.  Make sure you check the fair schedule for all the dates and times of the events for the week.

Reports from Standing Committees

Alderman Knight stated he attended the Airport Meeting July 16, 2018.  The runway has been painted and should last three (3) years.  The next Airport Meeting will be held on August 13, 2018, at 6:00 p.m. at the Airport.

Alderman Winkleman asked what the status was on redoing the tennis courts.  Mayor Pollard stated we were still trying to find funding for this project as it was very costly.  Mayor Pollard also stated two of the courts were not able to just be resurfaced; they would have to be totally redone.

Alderman Nelson wanted to remind the community it is illegal to blow grass into the road.  This creates a hazard for cyclists and motorcycles.

Business or Comments from Visitors

Mr. Don Winkleman addressed the council regarding a tree located at 407 Iris Lane.  He stated the homeowner, Jackie DeLawter, had damage to a tree on her property during a storm about a week ago.  He stated Ms. DeLawter had contacted a few tree companies to remove the tree and was told it was a very dangerous situation.  Ms. DeLawter’s daughter, Toby Seigert, was present and stated it was going to cost $2,500.00 to $4,000.00 to have the tree removed.  She stated her mother could not afford it and she and her sister were going to have to pay to have it removed.  They were asking if the City of Carmi could help with the tree removal.  Mayor Pollard stated he and City Supervisor, Mike Buckman, would look into this.

Adjournment

Motion made by Alderman Headlee and seconded by Alderman Courson to adjourn. Motion carried on roll call by each Alderman present answering “yes.”

At 6:00 p.m. the council adjourned.

Cynthia J. Attebury, City Clerk

Jeff Pollard, Mayor

Agenda: City Council Meeting of July 17, 2018, at 5:30 p.m.

  1. Call to order by Mayor Pollard, Invocation and Pledge of Allegiance.
  2. Roll Call.
  3. Approve July 5, 2018, Council Meeting Minutes.
  4. Approve June 2018 Financial Reports for the City of Carmi and Light & Water Departments.
  5. Approve and authorize July 2018 vendor invoices for the City of Carmi and Light & Water Departments.
  6. Keith Botsch, City CPA and Auditor for the City of Carmi will present the 2017 Annual Financial Report and Independent Auditors’ Report
  7. For council consideration, discussion and possible approval:  
    • Carmi Theater demolition bids.
    • Closing portion of 1st Street in front of Presbyterian Church from 5:00 p.m. to 10:00 p.m. on August 1, 2018.
  8. Reports and/or updates from Mayor Pollard.
  9. Reports from Standing Committees.
  10. Business or comments from visitors.
  11. Closed Session to discuss personnel and property issues with no action to follow.
  12. Adjournment

Jeff Pollard, Mayor

Minutes: City Council Meeting of July 3, 2018

The Carmi City Council Meeting was held on Tuesday, July 3, 2018, at 5:30 p.m. in the Council Room of the Municipal Building at 225 East Main Street for the regularly scheduled meeting.

Mayor Pollard asked Alderman Winkleman to give the invocation followed by the Pledge of Allegiance. 

Mayor Pollard presided with the following Aldermen present: Steve Winkleman, Mark W. Blake, Tracy Nelson, Lance Yearby, Mike Knight, Doug Hays, Jeremy Courson, and Sheila Jo Headlee.

Minutes from the June 19, 2018, council meeting were presented.  Motion was made by Alderman Hays and seconded by Alderman Knight to approve the minutes as presented.  The motion carried on roll call by each Alderman present answering “yes.” 

Mayor Pollard asked the Council for approval of Resolution 07.03.18-A: A resolution for improvement under the Illinois Highway Code regarding Illinois Route 14 resurfacing work which was done by IDOT on Oak Street back in 2014/2015.  A motion was made by Alderman Winkleman to pass Resolution 07.03.18-A: A resolution for improvement under the Illinois Highway Code regarding Illinois Route 14 resurfacing work.  The motion was seconded by Alderman Courson.  The motion carried on roll call by each Alderman present answering “yes.”

Mayor Pollard asked the Council for approval of Resolution 07.03.18.-B: A resolution for maintenance of streets and highways by municipality under the Illinois Highway Code regarding street repair in various locations performed in the fall of 2016.  Alderman Headlee made a motion to approve Resolution 07.03.18.-B: A resolution for maintenance of streets and highways by municipality under the Illinois Highway Code regarding street repair in various locations performed in the fall of 2016.  The motion was seconded by Alderman Blake.  The motion carried on roll call by each Alderman present answering “yes.”

Mayor Pollard asked the council to consider the following TIF Façade Improvement Grant Request:  Ryan Marx, owner of Carmi Taekwondo Center located at 106 East Main Street is requesting $5,000.00 for improvements to the building exterior.  These improvements will include installing a new awning, repairing front of building and redesigning and installing a new business sign.  Alderman Winkleman made a motion to approve the TIF Façade Improvement Grant Request for Ryan Marx, owner of Carmi Taekwondo Center for $5,000.00 for improvements to the building exterior.  The motion was seconded by Alderman Blake.  The motion carried on roll call by each Alderman present answering “yes.”

Mayor Pollard presented City Electrical Engineer, David Coston, to discuss generator #11 for the Light Plant.  Mr. Coston stated the deadline is quickly approaching for filing a response with IMEA regarding engine #11 credits.  Mr. Coston stated IMEA requires a response from the City of Carmi before July 20, 2018, which would need to include a signed and authorized contract with an engine repair firm or supplier indicating that we are in the process of repairing or replacing the generator to continue to receive our credits of approximately $100,000.00 a year once that repair or replacement is complete.  Mr. Coston stated he had contacted the City Clerk, Cynthia Attebury, regarding possibly filing a claim.  He was supplied with the insurance policy and reviewed this information.  He feels at this time based on the information he reviewed, the City should file a claim for “equipment breakdown coverage.”  Mr. Coston made the following recommendations:

  • Recommendation #1:  We sign a contract with one of the repair facilities to tear down the engine.  We can show the contract to IMEA and that will allow us until July 20, 2019, to repair the engine or replace the engine and still get our $100,000.00 per year credit once it is back in service.
  • Recommendation #2:  We begin the process of filing a claim with the insurance company.  We will not be able to finalize the claim until we have the tear-down report, but we can begin the process.
  • Recommendation #3:  We wait until we know whether the insurance company will pay the claim before we decide about extending the Duke Service contract to cover the engine repairs.  At that point, we will know the cost of the repairs, Duke can provide us with a firm price and we can then decide.

After a lengthy discussion, the following motions were made:  Alderman Hays made a motion to contact IDS, Inc. and sign a contract for teardown and a repair estimate of engine #11 for the insurance claim.  The motion was seconded by Alderman Headlee.  The motion carried on roll call by each Alderman present answering “yes.”  Alderman Hays then made a motion to give Mr. Coston authority to report to IMEA we will be tearing down engine #11.  The motion was seconded by Alderman Headlee.  The motion carried on roll call by each Alderman present answering “yes.”

Reports and/or updates from Mayor Pollard

Mayor Pollard wanted to wish everyone a Happy 4th of July.

Reports from Standing Committees

Alderman Headlee wanted to congratulate the local youth who are the 2018 Grand Slam World Series Champions – Team Dingers.  Great job and we are proud of you.

At 6:00 p.m. the meeting adjourned.

Cynthia J. Attebury, City Clerk

Jeff Pollard, Mayor

Minutes: City Council Meeting of June 19, 2018

The Carmi City Council met Tuesday, June 19, 2018, at 5:30 p.m. in the Council Room of the Municipal Building, 225 East Main Street for the regularly scheduled meeting.  The meeting was called to order.

Mayor Pollard asked Alderman Hays to give the invocation followed by the Pledge of Allegiance.

Mayor Pollard presided with the following Aldermen present: Mark W. Blake, Sheila Jo Headlee, Doug Hays, Mike Knight, Tracy Nelson, and Jeremy Courson.

ABSENT: Lance Yearby and Steve Winkleman.

Minutes from the June 5, 2018, council meeting were presented.  Motion was made by Alderman Hays and seconded by Alderman Blake to approve the minutes as presented.  The motion carried on roll call by each Alderman present answering “yes.”

Mayor Pollard asked the council to approve the May 2018 Financial Reports for the City of Carmi and Light & Water Departments.  Motion was made by Alderman Headlee and seconded by Alderman Courson to approve the May 2018 Financial reports for the City of Carmi and Light & Water Departments. The motion carried on roll call by each Alderman present answering “yes.”

Mayor Pollard asked the council to approve and authorize June 2018 vendor invoices for the City of Carmi and Light & Water Departments.  Alderman Courson made a motion to approve the June 2018 vendor invoices for the City of Carmi and the Light & Water Departments.  Alderman Blake seconded the motion.  The motion carried on roll call by each Alderman present answering “yes.”

For Council Consideration, Discussion, and Possible Approval

  1. Ordinance #1544, an ordinance establishing the 2018 Prevailing Wage for the City of Carmi, County of White, State of Illinois was presented.  Alderman Headlee made a motion to approve Ordinance #1544, an ordinance establishing the 2018 Prevailing Wage for the City of Carmi, County of White, State of Illinois.  Alderman Courson seconded the motion.  The motion carried on roll call by each Alderman present answering “yes.”
  2. Re-appointment of Diane Healy to the Library Board for a three (3) year term from July 1, 2018, to June 30, 2021, was presented.  Alderman Courson made a motion to approve the re-appointment of Diane Healy to the Library Board for a three (3) year term from July 1, 2018, to June 30, 2021.  Alderman Headlee seconded the motion.  The motion carried on roll call by each Alderman present answering “yes.”
  3. Re-appointment of Denton Aud to the Library Board for a three (3) year term from July 1, 2018, to June 30, 2021, was presented.  Alderman Hays made a motion to approve the re-appointment of Denton Aud to the Library Board for a three (3) year term from July 1, 2018, to June 30, 2021.  Alderman Blake seconded the motion.  The motion carried on roll call by each Alderman present answering “yes.”
  4. Re-appointment of Jessica Williams to the Library Board for a three (3) year term from July 1, 2018, to June 30, 2021, was presented.  Alderman Courson made a motion to approve the re-appointment of Jessica Williams to the Library Board for a three (3) year term from July 1, 2018, to June 30, 2021.  Alderman Headlee seconded the motion.  The motion carried on roll call by each Alderman present answering “yes.”
  5. Re-appointment of John Stanley to the Library Board for a three (3) year term from July 1, 2018, to June 30, 2021, was presented.  Alderman Courson made a motion to approve the re-appointment of John Stanley to the Library Board for a three (3) year term from July 1, 2018, to June 30, 2021.  Alderman Headlee seconded the motion.  The motion carried on roll call by each Alderman present answering “yes.”
  6. Options for the Carmi Movie Theater were discussed.  Mayor Pollard stated he had received a call from the owner of the building next door, Steve Norris, reporting possible water leakage from the shared wall, termites, and general instability of the building.  Mayor Pollard stated during the Bicentennial, the site was evaluated for possible renovation and reopening.  At that time, it was discovered there was a considerable amount of mold and water damage in the building along with the ceiling falling in.  A few surrounding towns who have large movie theaters were contacted to see if they would be interested in purchasing the theater and renovating.  At that time, no one was interested.  Alderman Yearby had stated previously he had a contact who was in the business of renovating theaters and he would reach out to him to see if he was interested and if this individual was, he would contact Mayor Pollard.  To date, Mayor Pollard has not been contacted.  Mayor Pollard stated he hates to see us lose the theater due to it being an icon in the community but in its deteriorated state and for the safety of the community, we have very limited options. Discussion was held regarding the options.  Mayor Pollard stated he felt there were three (3) options:

1)  Demolish.
2)  Renovation.
3)  Obtain bids to sell.

Alderman Hays stated he was concerned with bidding it out and it still being run down and not improved.  After much discussion, a motion was made by Jeremy Courson to seek bids to demolish the Carmi Movie Theater.  The motion was seconded by Alderman Nelson.  The motion carried on roll call by each Alderman present answering “yes.”

  1. Façade Improvement Grant for Town and Country Barbers.  Adam Winkleman, owner of Town and Country Barbers located at 106 North Church Street is requesting a Façade Improvement Grant for constructing a new awning, recessed lighting, and shake-style shingles along with cleaning, priming, sealing, and painting the building exterior in the amount of $5,000.00.  Alderman Hays made a motion to approve the façade improvement Grant for Town and Country Barbers.  The motion was seconded by Alderman Blake.  The motion carried on roll call by each Alderman present answering “yes.”
  2. Mayor Pollard asked the council for authorization to seek bids for sale of excess property that had previously been seized by the Carmi Police Department:  1994 Ford F150 Pickup.  VIN: 1FTEF15H2RLB56917, SOLD AS IS, MINIMUM BID $450.00.  Alderman Hays stated this vehicle would be sold on Ebay.  Alderman Hays made a motion authorizing the sale of the previously police-seized 1994 Ford F150 pickup.  The motion was seconded by Alderman Blake.  The motion carried on roll call by each Alderman present answering “yes.”

Business or Comments from Visitors

Visitor Debbie Bunting commented regarding the Carmi Movie Theater, she had found a magnet for Foxy and wondered if they had a loan and was responsible for paying that back.  Mayor Pollard stated the City got it back through default of the City Revolving Loan Fund.  Mayor Pollard stated it was in fairly decent shape when the City received it back but we still could not get anyone interested in it.  Mrs. Bunting stated even if the building was on the historical site map, by the time you went through the process to apply for a grant, if available, it likely would not be beneficial.  Mrs. Bunting stated hopefully after the building is demolished, another business would be interested in the spot since it is a good location.  Alderman Headlee stated they had a grant meeting with Greater Wabash about what grants were available and there was nothing available for anything like that.

Closed Session to discuss personnel and property issues with no action to follow:

None.

Adjournment

Motion made by Alderman Headlee and seconded by Alderman Courson to adjourn. Motion carried on roll call by each Alderman present answering “yes.”

At 5:49 p.m. the council adjourned.

  

Cynthia J. Attebury, City Clerk

Jeff Pollard, Mayor

Agenda: City Council Meeting of July 3, 2018, at 5:30 p.m.

  1. Call to order by Mayor Pollard, Invocation and Pledge of Allegiance.
  2. Roll Call.
  3. Approve June 19, 2018, Council Meeting Minutes
  4. For council consideration, discussion and possible approval:
    1. Resolution 07.03.18-A:  A resolution for Improvement Under the Illinois Highway Code regarding Illinois Route 14.  
    2. Resolution 07.03.18-B:  A resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code regarding street repair in various locations. 
  5. Façade Improvement Grant:  Carmi Taekwondo, Ryan Marx owner
  6. David Coston to discuss generator for Light Plant.
  7. Reports and/or updates from Mayor Pollard.
  8. Reports from Standing Committees.
  9. Business or comments from visitors.
  10. Closed Session to discuss property or personnel  issues with no action to follow.
  11. Adjournment

 

Jeff Pollard, Mayor

Agenda: City Council Meeting of June 19, 2018, at 5:30 p.m.

  1. Call to order by Mayor Pollard, Invocation and Pledge of Allegiance.
  2. Roll Call.
  3. Approve June 5, 2018, Council Meeting Minutes.
  4. Approve May 2018 Financial Reports for the City of Carmi and Light & Water Departments.
  5. Approve and authorize June 2018 vendor invoices for the City of Carmi and Light & Water Departments.
  6. For council consideration, discussion and possible approval:  
    1. Ordinance #1544, an ordinance establishing the 2018 Prevailing Wage for the City of Carmi, County of White, State of Illinois
    2. Re-appointment of Diane Healy to the Library Board for a three (3) year term from July 1, 2018, to June 30, 2021
    3. Re-appointment of Denton Aud to the Library Board for a three (3) year term from July 1,  2018, to June 30, 2021
    4. Re-appointment of Jessica Williams to the Library Board for a three (3) year term from  July 1, 2018, to June 30, 2021
    5. Re-appointment of John Stanley to the Library Board for a three (3) year term from  July 1, 2018, to June 30, 2021
    6. Discuss options regarding Carmi Movie Theater  
    7. Façade Improvement Grant: Town and Country Barbers
    8. Mayor Pollard will ask council for authorization to seek bids for sale of excess  property that had previously been seized by the Carmi Police Department: 1994 Ford F150 Pickup VIN: 1FTEF15H2RLB56917  SOLD AS IS  MINIMUM BID $450.00
  7. Reports and/or updates from Mayor Pollard.
  8. Reports from Standing Committees.
  9. Business or comments from visitors.
  10. Closed Session to discuss personnel and property issues with no action to follow.
  11. Adjournment

Agenda: City Council Meeting of June 5, 2018, at 5:30 p.m.

  1. Call to order by Mayor Pollard, Invocation and Pledge of Allegiance.
  2. Roll Call.
  3. Approve May 15, 2018, Council Meeting Minutes
  4. For council consideration, discussion and possible approval:
    1. Amber Ackerman with Carmi Chamber of Commerce will ask council to consider a donation to the 4th of July fireworks display.
    2. TIF Façade Improvement:
    3. Chris Pollard – Carmi Fitness Center
    4. Mark Tate – Tate’s Bait Barn
    5. Vacate roadway and utility easements for Blockway Subdivision.
    6. Resolution 06.05.18: A resolution for “Re-routing traffic…” for the Kiwanis Club Annual Corn Days celebration to be held on October 12, 2018, thru October 14, 2018.
    7. Discuss possibly moving July 3rd council meeting.
    8. Discuss tearing down and diagnosing Engine #11 at the Light Plant.
  5. Reports and/or updates from Mayor Pollard.
  6. Reports from Standing Committees.
  7. Business or comments from visitors.
  8. Closed Session to discuss property issues with possible action to follow.
  9. Adjournment

Jeff Pollard, Mayor